Last Updated: 5th June 2018
a. “Easy Companies” means the business EasyCompanies Pty Ltd (ACN 165 152 741); and
b. ”We” and “us” refer to Easy Companies and “our” has a similar meaning.
We are subject to the National Privacy Principles in the Privacy Act 1988 (Cth).
Gaining Access to Information we hold about you
We will, on request, provide you with access to the personal information we hold about you unless there is an exception which applies under the Privacy Act 1988 (Cth.) such as where we have a legal duty of confidentiality or non-disclosure as mentioned above.
Your request to obtain access will be dealt with in a reasonable time. We may recover from you our reasonable cost of providing you with access.
If we refuse to provide you with access to the information, we will provide you with reasons for the refusal and inform you of any exceptions relied upon under the Privacy Act.
How to Contact us
We will respond to your query or complaint as soon as possible.
HOW WE COLLECT YOUR PERSONAL INFORMATION
We generally collect your personal information directly from you. For example, we may collect personal information about you when you deal with us over the telephone, send us correspondence (whether by letter, fax or email) subscribe electronically to our publications or when you have contact with us in person.
Generally, the type of personal information we collect about you includes your name, mailing address, telephone number and e-mail address. We may also collect sensitive information about you such as information about membership of a professional or trade association or health information. We will only collect sensitive information in limited circumstances including where you have consented to it, the collection is required by law, the collection is necessary for the establishment, exercise or defence of a legal or equitable claim.
There may be occasions when we need to source personal information about you from a third party. For example, we may collect personal information from a company for whom you work, other organisations with whom you have any dealings, a credit reporting agency, an information service provider or from a publicly maintained record.
KEEPING YOUR PERSONAL INFORMATION UP-TO-DATE
We take reasonable steps to ensure that your personal information is accurate, complete, and up-to-date whenever we collect or use it.
If any of the personal information we hold about you is inaccurate, incomplete or out-of-date, please contact us immediately and we will take reasonable steps to correct this information or, if necessary, we will discuss alternative action with you.
OUR DISCLOSURE STATEMENT
Easy Companies collects personal information for the following purposes:
- to provide you (if a customer) or your organisation with a product or service via our website;
- to consider making offers of employment or for employment purposes;
- to receive services from you or the organisation which employs you;
- to advise you of developments, seminars and events and to undertake other marketing activities relating to the industry we operate.
If you do not provide the information requested, we may not be able either to provide you with appropriate product or service or to fulfil another applicable purpose of collection.
In some circumstances, we collect personal information about you from a third party source. If we collect personal information about you in this way, we will take reasonable steps to contact you and inform you of this.
If you are our customer or are employed by, contracted to, or an agent to a customer of Easy Companies, we may disclose your personal information to third party partners, only with your express or implied consent.
SHARING OF YOUR PERSONAL INFORMATION
Except as described in this statement, we will not disclose your personal information outside of Easy Companies and its controlled subsidiaries and affiliates without your consent. By opting in to sharing your information with select Easy Companies partners, you consent to Easy Companies to share your personal information with select Easy Companies partners so that they can contact you about their products, services or offers. Other sites may instead give you a separate choice as to whether you wish to receive communications from Easy Companies partner’s particular offering (without transferring your personal information to the third party).
Some Easy Companies services are co-branded with another company (partner). If you register to or use such a service, both Easy Companies privacy statement and the partner’s privacy statement may be displayed. If so, both Easy Companies and the partner will receive information you provide such as on registration forms.
Easy Companies occasionally hires other companies (vendor) to provide limited services on our behalf, such as handling the processing and delivery of mailings, providing customer support, hosting websites, processing transactions, or performing statistical analysis of our services. Those service providers will be permitted to obtain only the personal information they need to deliver the service. They are required to maintain the confidentiality of the information and are prohibited from using it for any other purpose than for delivering the service to us in accordance with Easy Companies’ instructions and policies. However, our vendors may use aggregate data for fraud detection to help improve their services. This helps them to more accurately detect fraudulent transactions.
We may access or disclose information about you, including the content of your communications, in order to: (a) comply with the law or respond to lawful requests or legal process; (b) protect the rights or property of Easy Companies or our customers, including the enforcement of our agreements or policies governing your use of the services; or (c) act on a good faith belief that such access or disclosure is necessary to protect the personal safety of Easy Companies employees, customers or the public. We may also disclose personal information as part of a corporate transaction such as a merger or sale of assets.
YOUR ABILITY TO EDIT AND DELETE YOUR ACCOUNT INFORMATION AND PREFERENCES
You can edit your account information, including your subscription preferences at any time.
New categories of communications may be added to the subscription preferences page from time to time. Users who register and visit this page can opt out of receiving any communications from these categories or they can unsubscribe by following instructions contained in the messages they receive.
We reserve the right to send you certain communications relating to the Easy Companies service, such as service announcements, product updates, administrative messages and our newsletter, that are considered part of your account, without offering you the opportunity to opt out of receiving them.
HOW WE USE OR DISCLOSE YOUR PERSONAL INFORMATION
We will use and disclose personal information for the primary purpose for which it was collected. We may also use and disclose personal information for purposes related or ancillary to the main reasons we collect it, such as invoicing, reminder notices, provision of information concerning developments, invitations to seminars and other events, market research, to improve our products or services and communications and in respect of other services offered by us. We do not disclose personal information we collect to third parties for the purpose of allowing them to direct market their products and services.
We engage third party contractors to perform services for us which involve the contractor handling personal information we hold. For example, we engage third party contractors to store and archive our completed customer files.
OTHER PEOPLE’S INFORMATION WHICH YOU PROVIDE TO US
OUR DUTY OF CONFIDENTIALITY AND OBLIGATIONS OF NON-DISCLOSURE
We have a duty to maintain the confidentiality of our customers’ affairs, including personal information. Our duty of confidentiality applies except where disclosure of a customer’s personal information is:
- with that customer’s consent;
- compelled by law; or
- for the sole purpose of avoiding the probable commission or concealment of a felony.
SECURITY OF YOUR PERSONAL INFORMATION
We protect any personal information that we hold from misuse and loss. We also protect it from unauthorised access, modification and disclosure.
Your personal information may be stored either in hard copy documents or as electronic data in our information technology systems.
We maintain physical security over our paper and electronic data stores and premises, such as locks and security systems. We also maintain computer and network security; for example, we use firewalls (security measures for the Internet) and other security systems such as user identifiers and passwords to control access to our computer system.
For further information about privacy issues and the protection of privacy, visit the Australian Federal Privacy Commissioner’s web site at www.privacy.gov.au.